Payroll Recordkeeping and Retention 2021

Duration 60 Mins
Level Basic & Intermediate & Advanced
Webinar ID IQW21J1043

  • What records does payroll receive? Which do they generate?
  • Which of these documents must be retained? How long must they be kept?
  • Federal, state, and local requirements for retention
  • Suggestions for retention methods
  • Other issues that may arise – e.g. legal requirements vs. your company
  • How do issues such as COVID-19 affect retention schedules?

Overview of the webinar

The webinar will suggest Ideas of best practices for retention.We will survey types of documentation, and possible sources of that documentation (there are multiple sources).We will also identify possible sources of information flowing to payroll and retention needs for those.Some examples of these records include Employee Forms, including tax forms; Federal and state information returns completed by payroll; union information; employee data including support orders, garnishments, and levies; payroll changes; benefit enrollments.We will also discuss information on researching sources of documentation.We will touch on methods of retention and formats of necessary documents, as well as some ideas about disaster recovery.

Who should attend?

  • Payroll Analyst
  • Payroll Supervisor
  • Payroll Team Lead
  • Payroll Manager
  • Shared Services Manager

Why should you attend?

  • Payroll is a major generator of records, and a major retainer of records.  What are the legal requirements for records and how does a team know what to retain?  We will answer these questions, as well as reviewing the types of documents and their source.
  • We will also discuss optimal ways of retaining documents in the most efficient and safest way.
  • If you are a multi-state employer, we will give information on various state regulations on maintaining payroll-related records.
  • We will offer tips on how the COVID-19 pandemic may affect your recordkeeping.

Faculty - Ms.Merle Capello

Merle Capello is an experienced Payroll Professional who can manage, train and elevate team members, enhancing their skills so that they can be leveraged to benefit clients.  Merle is a professional who works to improve processes, by additional knowledge and conforming to rules of compliance.  She is also an experienced procedure and policy developer who works to leave a better team behind than the one she finds.  Merle is a subject matter expert on compliance, payroll taxes, work rules and payroll best practices.  Merle offers consulting services for those who need a professional's advice and counsel.  In her more than 25 years of experience spearheading the development, enhancement, and transfer of payroll and HRIS operations, Merle has learned to provide team members with the guidance and motivation to exceed objectives. Merle enjoys the challenge of implementation and organizational change, using her analytical skills and her knowledge base to make the most prudent decisions for the team and for her clients.  Merle easily adapted to either running a department or advising a client on how best to run their department.  She can write step-by-step directions for processes if needed, or coach a team member to do so. Merle is also a longtime member of her professional organization, the American Payroll Association.  She held Advanced Payroll Certification for over 25 years.  


HR (General) recertification credit hours toward aPHR™, PHR®, PHRca®, SPHR®, GPHR®, PHRi™ and SPHRi™ recertification through HR Certification Institute® (HRCI®). Please make note of the activity ID number on your recertification application form. For more information about certification or recertification, please visit the HR Certification Institute website at

ComplianceIQ is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. This program is valid for [1] PDCs for the SHRM-CPSM or SHRM-SCPSM. For more information about certification or recertification, please visit

10-08-2021 - Payroll Recordkeeping.pdf


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